Quito

Twelfth GFMD Summit Meeting

"Sustainable approaches to human mobility: Upholding rights, strengthening state agency, and advancing development through partnerships and collective action"

18-22 November 2019
Centro de Convenciones Bicentenario in Quito, Ecuador

Registration deadline: 25 October 2019

The Government of the Republic of Ecuador, in its capacity as 2019 Chair of the Global Forum on Migration and Development (GFMD), will be hosting the Twelfth GFMD Summit Meeting on 18-22 November 2019 in Quito, Ecuador, open to Member States and Observers of the United Nations, and other GFMD Observers. The Twelfth GFMD Summit will be the climax of the Ecuador GFMD Chairmanship.

The Twelfth GFMD Summit will be opened by High Level officials of the Government of the Republic of Ecuador. It is expected to be attended by Ministers and Vice Ministers from all regions of the world, and a broad range of policy-makers and practitioners in migration and development fields.

From the outset, a central focus of the GFMD 2019 Chairmanship has been continuing the global dialogue on migration in the changed policy landscape following the affirmation of the Global Compact on Refugees (GCR) and Global Compact for Migration (GCM), the review of the implementation of migration-related commitments in the 2030 Sustainable Development Agenda through the High-level Political Forum, and the enhancement of the GFMD process through the follow up of the recommendations of the GFMD Ten-Year Review Report.

The Ecuadorian Chairmanship is focused on the central theme: “Sustainable approaches to human mobility: Upholding rights, strengthening state agency, and advancing development through partnerships and collective action.”

The substantive agenda of the Quito GFMD Summit focuses on three Roundtable (RT) themes, to be discussed in six RT sessions:

(1) Coordinated responses to mixed movements: Partnerships and collective action to protect rights
  • Roundtable 1.1: Providing regular pathways from crisis to safety
  • Roundtable 1.2: Facilitating social and economic inclusion
(2) Migration narratives and communication: What role, responsibility and resources do governments have?
  • Roundtable 2.1: Shaping public narratives on migration and migrants
  • Roundtable 2.2: Communicating effectively with migrants
(3) Addressing human mobility as part of urban and rural development strategies
  • Roundtable 3.1: Supporting arrival cities through policy coherence and multi-stakeholder partnerships
  • Roundtable 3.2: Harnessing migration for rural transformation and development

In line with the tradition of the GFMD, the three-day GFMD Summit program will include inaugural and closing ceremonies, as well as Roundtable discussions and special sessions on the GFMD Platform for Partnerships and the Future of the Forum open to Friends of the Forum. Additionally, this year, for the first time, the three multi-stakeholder mechanisms of the GFMD – the Civil Society Days, the Business Meeting and the Mayoral Forum – will be held in the same space and integrated into the overall program of the GFMD Summit. The ‘Common Space’ sessions will provide an opportunity for the multi-stakeholder representatives from all mechanisms to mingle and share ideas in unified shared events.

For more details, please refer to the Provisional Programme for 18-22 November and Logistics Note with practical information for participating delegations.

Registration for the Quito GFMD Summit will be coursed through the GFMD Support Unit in Geneva (registration2019@gfmd.org). For logistical considerations, all delegations are encouraged to complete online registration via gfmd.org until 25 October.

The Ecuadorian GFMD Chair looks forward to welcoming your government organization’s delegation to the Twelfth GFMD Summit.

Yours truly,

 
 

Ambassador Santiago Chavez Pareja

Chair of the Global Forum on Migration and Development 2019

GFMD 2019 Chairmanship
 

 

All GFMD Focal Points (Governments and Observers) can register to the Summit by logging-in with their pre-assigned GFMD credentials.


Invitations are required for non-focal point delegates who wish to attend the Summit Meeting. Please contact your Focal Point(s) to request an invitation.

All GFMD Focal Points (Governments and Observers) can register to the Summit by logging-in with their pre-assigned GFMD credentials.


Invitations are required for non-focal point delegates who wish to attend the Summit Meeting. Please contact your Focal Point(s) to request an invitation.

All Twelfth GFMD Summit delegates are required to register by Friday, 25 October 2019 in order to obtain their accreditation badges that will allow entry to the Summit venue and participation in all official Summit and related activities.

In case the online registration process is not feasible, delegates are requested to contact the GFMD Support Unit via Email: registration2019@gfmd.org, or Fax: +4122 788 4948.

Website

The online registration platform for the Twelfth GFMD Summit is now open for government and GFMD Observer organization representatives. It and will be accessible until 25 October 2019. This online system allows Summit delegates to provide their registration details (hotel accommodation, flight details, session participation, etc.).

GFMD Focal Points (Governments and GFMD Observers) that have log-in credentials can register themselves on this platform, or can invite other members of their delegation. For more information, please see 'Who may register', below.

For more detailed information on the online registration please consult the registration guidelines

GFMD Mobile App

GFMD Focal Points (Governments and GFMD Observers) that have log-in credentials may also register via the GFMD Mobile App. Focal points can recover their credentials here.

Please ensure that you have downloaded the latest version of the mobile app: (Android | iOS). The app is free of charge.

NOTE VERBALE REQUIRED TO CONFIRM DELEGATION

To ensure that registrations are duly coordinated internally (i.e., within the government or organization concerned), a mandatory Note Verbale from the participating government or organization is required to be sent to the GFMD Support Unit in addition to the online registration of all members of the delegation.

The Note Verbale from the Permanent Mission in Geneva (or New York for those without PM in Geneva) must be submitted to registration2019@gfmd.org, specifying all members of the official delegation and clearly identifying the Head of Delegation.

 

For any questions concerning registration to the Twelfth GFMD Summit, please write to registration2019@gfmd.org.

GFMD Focal Points (Governments and GFMD Observers)

To register, GFMD Focal Points are required to login to the GFMD Web Portal or via the Mobile App using their previously assigned credentials. To retrieve your password, click here.

Non-focal point delegates (Governments and GFMD Observers)

Other delegates who are not GFMD Focal Points must be invited by GFMD Focal Points. For coordination purposes, only focal points may invite delegates using this application form. The GFMD Support Unit will send login credentials and a registration link to the concerned non-focal point delegate.

For the list of the GFMD Focal Points, click here.

Civil Society

Civil society stakeholders can participate in the GFMD Summit Meeting through the Civil Society Day (20 November) and Common Space (21 November).

The registration process for civil society participants is a separate process, coordinated by the International Catholic Migration Commission (ICMC). Unfortunately, application is now closed - the ICMC received applications from over 1,000 civil society organizations, and will select only around 200 participants for the final Civil Society Days.

For more information on the Civil Society process, please refer to the GFMD Civil Society Days website or contact contact@gfmdcivilsociety.org.

Private Sector

Interested members of the Private Sector can participate in the GFMD Summit through the GFMD Business Meeting to be held on November 20 and through the Common Space (21 November).

Private sector participants may register their interest in attending the Summit through the GFMD Business Mechanism website.
For any questions, please contact info@gfmdbusinessmechanism.org.

Mayors and Local Authorities

Invited representatives of local authorities can participate in the Summit through the 6th Mayoral Forum (20 November) and the Common Space (21 November).

More information on registration for the Mayoral Forum will be available soon.

VIPs

Participation of VIPs, including heads of Ministries and Departments, as well as UN agencies and other international organizations, must be announced in writing to ecuador2019@gfmd.org for coordination and VIP support.

Others (Panelists, Interpreters, Side event organizers, etc.)

The GFMD Support Unit will provide individual credentials to Summit panelists, interpreters, side event organizers, and those that have a special role in order for them to register for the Summit.

For any assistance, please contact support.unit@gfmd.org.

Programme of the Summit (18 to 22)

  •  Provisional Summit Programme - As of 30 September 2019 (English)

Side Events

On behalf of the Global Forum on Migration and Development (GFMD) 2019 Chair Ecuador, the GFMD Support Unit would like to announce that the application is now open for the organization of side events on the margins of the Twelfth GFMD Summit Meeting in Quito on 18-22 November 2019.
 
There are limited time slots available during the Summit. The GFMD Chair would like to receive more information about the proposed side events, and reserves the right to select its preferred side events based on the criteria set out in the attached guidelines.

On this note, interested Friends of the Forum are requested to fill in the GFMD Side Event Application Form and submit it via email to support.unit@gfmd.org no later than Friday, October 4

Finally, applicants are highly encouraged to present side event proposals in cooperation with other partners, including governments, international organizations, local authorities, civil society, and/or private sector.

For any questions and/or concerns, the GFMD Support Unit is available at your disposal via tel: +41 22 788 49 46 or email: support.unit@gfmd.org

Government-led Roundtable (RT) Sessions

The GFMD Roundtables (RT) will be held on Wednesday, 20 November and are open to GFMD Friends of the Forum (GFMD government and Observer representatives).

The RT sessions will be held in two rounds of simultaneous discussions:

  • 09h00 – 11h30: RT sessions 1.1, 2.1 and 3.1
  • 14h00 – 16h30: RT sessions 1.2, 2.2 and 3.2

Since the GFMD inception, the RTs have been a central element of the GFMD Summit Meeting. The annual Government-led RT sessions are developed through a series of open and interactive RT Team Consultations held throughout the year. Under the lead of the RT Co-Chairs, each RT session team prepares a background paper that informs and stimulates the Summit debate. All RT sessions are geared towards generating concrete outcomes, including suggestions of specific policy options or programs.

The GFMD 2019 Roundtables are structured around the GFMD Chair Ecuador’s central theme ‘Sustainable approaches to human mobility: Upholding rights, strengthening state agency, and advancing development through partnerships and collective action’. This theme signals three substantive priorities of the Chairmanship, which will be debated in Quito in two RT sessions each, as follows:

1. Coordinated responses to mixed movements: Partnerships and collective action to protect rights

  • Roundtable 1.1: Providing regular pathways from crisis to safety
  • Roundtable 1.2: Facilitating social and economic inclusion

2. Migration narratives and communication: What role, responsibility and resources do governments have?

  • Roundtable 2.1: Shaping public narratives on migration and migrants
  • Roundtable 2.2: Communicating effectively with migrants

3. Addressing human mobility as part of urban and rural development strategies

  • Roundtable 3.1: Supporting arrival cities through policy coherence and multistakeholder partnerships
  • Roundtable 3.2: Harnessing migration for rural transformation and development

More information on the RTs can be found in the Provisional Summit Programme.

Business Mechanism

The Business Mechanism will hold a session on 20 November dedicated to a dialogue between businesses and governments on business priorities linked to skills mobility and skills development. For more details visit the GFMD Business Mechanism website.

Participants in the Business Meeting will also be able to participate in some activities during the GFMD Common Space, 21 November.

More information on the Business Meeting programme will be available soon.

For questions on the GFMD Business Meeting programme please contact info@gfmdbusinessmechanism.org.

Mayoral Forum

The 6 th Mayoral Forum will convene in Quito, Ecuador on 20 November 2019 under the title “From Large Movements to the Global Compacts: Cities as First Responders”. For the first time, the Forum will be an integral part of the annual Summit of the Global Forum on Migration and Development (GFMD).

The Mayoral Forum will be organized in a manner that combines high-level plenary sessions, addressing topics of common and strategic interest, with break-out sessions that will facilitate a more in-depth exploration of specific topics in smaller groups, including through direct interaction with the inter-governmental deliberations of the GFMD.

Participants in the Mayoral Forum will also be able to participate in some activities during the GFMD Common Space, 21 November.

GCM Dialogue

The GFMD Chair Ecuador has chosen to provide a space for a voluntary dialogue on the Global Compact for Migration on Friday, 22 November, after the Twelfth GFMD Summit. The objective is for interested government and non-state stakeholders to exchange experiences and concrete initiatives towards the implementation of the GCM. They are also encouraged to share about challenges and lessons learned, as well as progress achieved to date.

In keeping with the informal nature of the GFMD, the GCM dialogue will be co-organized with the UN Network on Migration in the spirit of peer exchange and learning. It will be open to all Friends of the Forum and relevant stakeholders.

The Chair would welcome early offers from governments to present any initiatives that they have begun in their implementation of the GCM.

For questions or contributions, please email support.unit@gfmd.org.

GFMD Marketplace 2019

Expanding on the role of the GFMD Platform for Partnerships, the Twelfth GFMD Summit in Quito will see the operationalization of a solutions-driven Marketplace at the conference venue for the duration of the Summit. In the lead up to the Summit, interested stakeholders may submit their proposal – either as a policy tool or service provider, or as a requesting party needing policy/program/capacity-building support. The Chair will choose a suitable number of proposals, and the proponent (multi-)stakeholder party (from governments, international organizations, civil society, business and/or local authorities) will be assigned booths where they may present policy tools, solutions, or challenges during the GFMD Summit week. Additionally, an online GFMD Marketplace will be set up after the Twelfth GFMD Summit, providing a bridge to the 2020 GFMD Summit.

To apply for a booth at the Marketplace, please fill in the application form and send it to support.unit@gfmd.org by 11 October 2019.

More information on the programme of the Marketplace will be provided closer to date.

GFMD Business Tech Garden

An important new element of the GFMD business interaction in Quito is the hosting of a ‘Tech Garden’ to showcase innovations that leverage technology in dealing with migration and development issues. A dedicated space will be provided for a number of small-to-medium entrepreneurs from Tuesday to Thursday, 19 to 21 November, to share their efforts and interact with GFMD participants. To encourage similar initiatives, the entrepreneurs will be ranked by a judging panel comprised of private sector and government representatives, and the winner will be conferred an award at the closing plenary of the Summit Meeting.

More information on the programme of the Tech Garden will be provided closer to date.

For questions on the Business Tech Garden please contact info@gfmdbusinessmechanism.org.

Civil Society

In previous years the Civil Society Days (CSD) have taken place over multiple days in conjunction with the GFMD, however in 2019 the CSD will occupy only one day, in favor of a more open multi-stakeholder process. As such, the Civil Society program will include the Civil Society Day (20 November) and participation in the Common Space (21 November).

This year’s GFMD Civil Society Day (CSD) will allow participating civil society organizations and observing government representatives to take stock of initiatives being implemented around the Global Compact for Migration (GCM) as well as across the spectrum of migration and development. For more details visit the GFMD Civil Society website.

More information on the Civil Society programme will be available soon.

For questions on the Civil Society programme please contact contact@gfmdcivilsociety.org.

Sponsored Delegates

Funded delegates will receive their assigned hotels via a separate communication at a later stage, together with other practical reminders.

Non-Sponsored Delegates

Non-sponsored delegates are responsible for booking and paying for their own accommodation and all related costs during their stay.

Please find below the list of available hotel rooms with preferential rates that have been negotiated by the host government:

Transportation arrangements will be made to bring participants to and from these designated hotels to the meeting venue (transportation services from and to the International Airport Mariscal Sucre in Quito, Ecuador, to the designated GFMD hotels will not be covered).

 

No.

Hotels

Category

(STARS)

Distance from venue

Address

Price in USD (TTC)

Point of Reference

Deadline

Offered rates include

Single

Double

Suite Junior

1

Hotel JW Marriot

5

6.7km

Av. Orellana 1172 and Av. Amazonas | Quito 170518

https://www.espanol.marriott.com/hotels/fact-sheet/travel/uiodt-jw-marriott-hotel-quito/

$164.56

Darwin Paez darwin.paez@marriot.com

30 Oct

Breakfast buffet for $12.00, access to the Health Club,use of internet in the room and public areas

2

Swissotel

5

8.3km

Av. 12 de Octubre 1820 and Luis Cordero, Quito

https://www.swissotel.es/hotels/quito/

Swiss premium room single: $161.35
Swiss premium room double: $185.75
Grand room single (breakfast not included): $185.75
Swiss Business suite room single: $246.75
Swiss business suite room double: $271.15
Swiss executive suite room single $289.45
Swiss executive suite room double $289.45

Felipe Poveda fepoveda@swissuio.com

30 Oct

Welcome juice, Swiss bedding (duvet), coffee & tea bar in the room, office supplies (clips, notebook, eraser, pencil), daily newspaper, Breakfast buffet, Internet Access, newspaper, Amrita Spa: Swimming pool,gym, steam bath, jacuzzi. Separate women and men relaxing areas.

3

HOTEL HILTON COLON

5

8km

Av. Amazonas N19-14 and Patria, Quito

https://www3.hilton.com/en/hotels/ecuador/hilton-colon-quito-QUIHIHF/index.html

$140 King deluxe rooms

VALERIA CANO - Coordinadora de Grupos
Valeria.cano@hiltoncolon.com

Alexandra Martínez alexanda.martinez@hiltoncolon.com

30 Oct

Breakfast buffet and internet

4

Hotel Le Parc

5

5.4km

Av. República de El Salvador N34-349 e Irlanda.

https://en.leparc.com.ec/

Junior suite $161.12
Business suite $197.72
Junior suite double $187.76
Business suite double $224.36

reservas@leparc.com.ec

30 Oct

Breakfast buffet, internet all access, use of VIP room,permanent coffee and tea station, welcome drink, 24h room service, snacks from 16:00-18:00

5

SHERATON

4

5km

Av. República de El Salvador N36-212 and Naciones Unidas

https://www.marriott.com/hotels/travel/uiosi-sheraton-quito-hotel/

Single room (Clásica sencilla): $198.23
Sheraton Club $284.85
Sheraton Suite $321.45

Valeria Cordova valeria.cordova@sheratonquito.com, grupos@sheratonquito.com, reservas@sheratonquito.com

30 Oct

Sheraton Signature Bed, Emergency Medical Service, Internet Access (Data Port) Wireless in all hotel rooms, Wireless Internet in public areas, Access to Sheraton Fitness, sauna, steam bath , jacuzzi.

6

NH COLLECTION

4

8.3km

Luis Cordero E11-35 and Av. 12 de Octubre

https://www.nh-collection.com/hotel/nh-collection-quito-royal

Superior single room $126.75
Superior double room $142.17
Premium single room $138.95
Premium double room $154.37
Suite single room $163.35
Suite double room $178.77

Verónica Cadena vs.cadena@nh-hotels.com

30 Oct

Includes breakfast

7

Mercure Hotel Alameda

3.5

8km

Roca E4-122 and Av. Amazonas 170150 Quito

https://www.mercurequito.com.ec/en-gb

$123

$135

Daniela Tirado gerente_ventas@mercurequito.com.ec

30 Oct

Breakfast and Internet included

8

IBIS Hotel

3

6.8km

Avenida Diego De Almagro E8 19 and Bello Horizonte, 170518 Quito

https://hotelibisquito.com-quito.com/en/

Queen size bed $67.20
Twin beds (2 people) $78.40
Queen size bed (2 people) $78.40

Daniela Salazar Viteri (Ventas)
ventas.quito@accor.com

Julia Caicedo (Reservaciones)
reservaciones.quito@accor.com

30 Oct

Free Wi-Fi Internet,Parking lot, Breakfast get up early from 4:00 a.m. to 6:30 a.m.,Buffet breakfast from 6:30 a.m. to 10:30 a.m.,Breakfast get up late from 10:30 a.m. to 12:00 p.m.,Restaurant with a la carte food service until 10:30 pm,Snack 24/7,Pub,Business Center,Taxi Service,Laundry and dry cleaning service,Safety boxes available in each room.,Hair dryers in the rooms,Ironing area

9

Holiday Inn Express

3

6.9km

Av. Orellana E6-54 and Reina Victoria, Quito

https://www.ihg.com/holidayinnexpress/hotels/us/en/quito/qitex/hoteldetail

Superior single room $105.20
Superior double room 2 beds $105.20
Superior double room 1 bed $105.20

DANILO LLERENA ventas2@hiequito.com.ec

MICHELLE VOTRUBA reservas@hiequito.com.ec

30 Oct

Breakfast buffet, local calls, Wi-fi access, access to gym, medical assistance, 1 hour of free Business Center use

10

Hotel Reina Isabel

3

7.3km

Av. Amazonas N23-44 and Veintimilla,Quito

http://www.hotelreinaisabel.com/

Standard single $86.90
Standard Double $99.10
Standard Triple $123.50
Suite Premier $123.50

Maria Eulalia Barba ventas@hotelreinaisabel.com

30 Oct

Includes self-service breakfast, use of spa and gym, wi-fi all access

 

GFMD Participants who are staying in any of the following hotels need to make their own transportation arrangements to and from the venue.

Hotels

Category

(STARS)

Distance from venue

Approximate taxi cost

Address

Price in USD (TTC)

Point of Reference

Single

Double

Suite Junior

1

Hotel Casa Gangotena

5

12km

$6.50

"Bolivar Oe6-41 and Cuenca, Quito"

https://www.casagangotena.com/

Luxury rooms:$335.39
Plaza view rooms: $385.79

promotional code for Quito Summit 2019: Tarifa Cumbre Migración y Desarrollo 2019 cavelasco@metrojourneys

2

Hotel Mama Cuchara

5

13km

$6.50

Vicente Rocafuerte E3-250

https://www.hotelmamacuchara.com/

Luxury Suite: $450
Premium $360
Superior $325
Deluxe $270

promotional code for Summit participants TCMD19 stay@arthotelsecuador.com

3

MANSIÓN DEL ÁNGEL

4.5

12km

$6

"Calle Los Ríos N13-134 and Pasaje, Ascencio Gándara, Quito"

http://www.mansiondelangel.com.ec/en-us/home.aspx

4 Suites with King size bed $176.00
3 rooms with 2 beds $120.00
4 rooms with double bed $120.00
1 two bedroom Suite $176.00 incluidos
3 luxury suites 2 beds $220.00

Pahola Haro mansion@mansiondelangel.com.ec

4

Hotel Patio Andaluz

4

11km

$5.50

García Moreno N6-52 between Mejía and Olmedo

https://www.hotelpatioandaluz.com/

$85

$95

promotional code for Summit: CumbreGlobalMigracion, reservas@cialcotel.com

5

Hotel Colonial San Agustin

3.5

13km

$6

Flores N5-28 & Chile, Quito, 170130

https://www.sanagustin-hotel.com/es/index.html

Single room: $54.88
Single 2 pax: $70.56
Double room: $80.64
Triple room: $105.84

promotional code for Summit participants: HSA agustin.hostal@gmail.com

6

Best Western Hotel ZEN

3.5

7.9km

$4

Av. 6 De Diciembre N26-112 and San Ignacio, Quito

http://best-western-zen.quitotophotels.com/en/

$80.80

$86.90

$93.10

promotional code for Summit: CMZEN2019, reservas@suiteszen.com

7

Hotel Akros

3.5

6.4km

$4

Ave. 6 de Diciembre N34-120

http://www.hotelakros.com/

$84.46

$108.86

Triple room $133.26, Suite $160.10

promotional code for Summit participants: AKROS68XII, reservaciones@hotelakros.com

8

Best Western Crown Plaza

3.5

4.4km

$3

Av. Shyris N37-53 and Naciones Unidas, Quito

http://www.bwcplazahotel.com/

$88.15

$111 -> $208

$123 -> $408 (triple)

promotional code for Summit participants: XIICUMBREBWQ, reservas@bwplazaquito.ec

9

IKALA Quito Hotel

3

8.3km

$4

Tamayo N23-95 and Wilson, Quito

https://www.ikalaquitohotel.com/en/

Single standard $48,00
Junior suite $64,00
Double junior suite: $76,80
Single suite: $80,00
Double suite: $96.00

promotional code for Summit participants: AGE-INT-20, reservations@ikalaquitohotel.com

10

Hostal de la Rabida

3

7.2km

$4

La Rabida 227 and Santa Maria, Quito

https://www.hostalrabida.com/

$60

$65

$90

promotional code for Summit participants: XII CFMD, info@hostalrabida.com

11

CarpeDM Hostel

2

9.7km

$6

Caldas E1-106 and Los Rios, Quito

https://www.casacarpedm.com/

$25

$28

Inform participation at FGMD Summit: casacarpedm@gmail.com

 

The Twelfth Global Forum on Migration and Development (GFMD) Summit Meeting will be held on 18-22 November 2019 at Centro de Convenciones Metropolitano in Quito located at Parque Bicentenario in Quito, Ecuador.

Centro de Convenciones Metropolitano

Address: Av. Amazonas y Rio Curaray. Parque Bicentenario. 170104 Quito-Ecuador 

Website: http://www.quitocultura.info/venue/centro-de-convenciones-metropolitano/

Telephone: (+593) (2) 984585995

Google Maps: https://goo.gl/maps/iB5EJcmSKdG9UA3r9

The Centro de Convenciones Metropolitano de Quito was completed only in 2018, under the administration of the Mayor of Quito. Thanks to the generosity of Mayor Mauricio Rodas, the center has been made available free of charge for the GFMD Summit Meeting. It has a capacity to accommodate more than 13,000 people in its 16,400 m2 area. It has two showrooms, one auditorium, and multiple meeting rooms. The Convention Center has been awarded two international certifications that include the LEED green building certification, making it the first public building with sustainable, healthy and cost-saving features. Also, with the GUDC accesability certification, the main conference is wheelchair accessible.

WiFi Connectivity will be available in the entire conference area. There will be complimentary mobile and laptop charging stations.

Simultaneous interpretation services for designated activities will be made available in English, French and Spanish. To avail of interpretation headphones, delegates may be asked to present an official photo ID or passport. In the interest of promoting more interactive discussions, some sessions may be organized according to languages (English, French or Spanish). In such cases, there will be no simultaneous interpretation except when the outcomes of these smaller sessions are reported back in plenary.

For environmental reasons, the Twelth GFMD Summit is a paperless meeting. Please take note that no printing or copying facilities will be made available in the conference building. All meeting related documents will be made available on the GFMD website: www.gfmd.org and via the Mobile App (Android | iOS).

All delegates are requested to bring their own electronic devices, suh as smartphones, tablets or laptops and to download the GFMD Mobile App (free of charge) onto their devices before the conference. They may, if desired, bring their own hard copies of the background papers and other program related documents.

In order to facilitate distribution of presentations during the meeting, participants are requested to e-mail electronic copies of their presentations to the organizers at least two days before the scheduled presentation via (support.unit@gfmd.org).

Coffee breaks, may be provided to all participants at the conference venue on 18-22 November. Catering arrangements for the summit will be announced at a later stage. Please consult the Programme for the arrangements and specific details.

There will be no restriction on the delegation size of governments and organizations comprising the Friends of the Forum, provided that each delegate has registered according to established modalities (see below) and duly coordinated by their respective focal points.

Please note, however, that separate modalities apply for the participation of representatives from the civil society, business and mayors and local authorities.

All delegations are required to register on or before Friday, 25 October 2019.

The main conference is wheelchair accessible.

Conference Security

The entire venue will be a secured area. Only those with an accreditation badge can access the premises of the conference venue. Every person will be checked at the entrance of the Centro de Convenciones Metropolitano de Quito. Designated entry points for the different GFMD mechanisms will be in place, to be communicated at a later stage.

Participants are requested to arrive at the venue by 13h30 (1:30 in the afternoon) for the inaugural ceremony on 19 November.

For special overflight and landing permits

If delegations would like special permits for entry to the country, they must anticipate their arrival by contacting their closest Diplomatic representation.

Distribution Of Badges

As of Monday 18 November, delegates will be able to pick up their badges at a designated GFMD hotel and/or the Convention center. In all cases, badges will be issued only upon presentation of valid, official ID/passport by the delegate or by a duly authorized representative.

To promote broad and balanced participation from all regions of the world, limited financial resources may be extended to selected GFMD delegates, subject to availability of funds and according to the usual modalities, namely:

Tier 1:

One (1) government delegate from each Least Developed Country (LDC) and Other Low-income Countries (OLIC), as classified under the OECD Development Assistance Cooperation (DAC) list

The financial assistance to the LDC and OLIC delegates may cover the following:

  • A most direct and cost-efficient economy return air ticket;
  • Hotel accommodation based on actual travel itinerary; and
  • Per diems (DSA): will be determined and announced by the Chair in due course.
Tier 2:

In addition, the Chair may consider funding the participation of one (1) government delegate from some of the low-income developing countries in the OECD DAC list, depending on the availability of funds. Priority will be given to those who have a special role in the Summit activities (e.g., Roundtable Co-Chair, Rapporteur, etc.)

The financial assistance to delegates from low-income developing countries may cover the following:

  • A most direct and cost-efficient economy class return air ticket; and
  • Hotel accommodation based on actual travel itinerary.

How to apply for Financial Assistance:

Please submit the following documents via email to support.unit@gfmd.org or via Fax + 4122 788 4948:

  • An official written, i.e., Note Verbale from the Permanent Mission in Geneva (or New York if there is no PM in Geneva), indicating the nominee of the government’s funded delegate; and
  • A copy of the participant’s passport.

Requests must be submitted no later than 25 October 2019.

Information about air ticket, flight itinerary, assigned hotels and per diems will be communicated by the GFMD Support Unit to approved funded delegates in due course. Should you have any questions concerning the administration of financial assistance, please contact the GFMD Support Unit via support.unit@gfmd.org.

Transportation services (from the International Airport Mariscal Sucre in Quito, Ecuador to and from the designated GFMD hotels), will not be covered. Transportation arrangements will be made to bring participants to and from the designated hotels to the meeting venue. The transportation schedule will be disseminated in due course. Outside of this schedule, the GFMD cannot provide any other transportation service. Please note, too, that taxi fares will not be reimbursed by the GFMD.

A welcome desk will be set up at the airport (18-19 Nov), at designated GFMD hotels (18-19 Nov), and at the Centro de Convenciones Metropolitano (18 to 22 Nov) to assist GFMD delegations with any information about the Twelfth Summit Meeting or about tourism in Ecuador.

Visitors from most countries do not require visas to enter Ecuador. In order to find out if a visa is required, delegates are advised to visit the Ecuador’s travel advice website here.

To facilitate the entry of GFMD participants in Ecuador, the Government of Ecuador, through its Ministry of Foreign Affairs, will grant courtesy visas (in electronic form, at no cost) to duly accredited delegates coming from countries requiring a visa.

To avail of the courtesy visa, the following documents must be sent by email to registration2019@gfmd.org before November 08:

  • Copy of passport or travel document with minimum validity of 6 months
  • Recent photograph of the applicant (passport type)
  • Completed visa application form (link to follow)
  • A letter of invitation to be issued by the following GFMD mechanisms, whichever is applicable:

    • For Governments: An invitation signed by Ambassador Santiago Chavez, GFMD 2019 Chair, accompanied by a Note Verbale from the country’s Permanent Mission in Geneva (or New York if there is no representation in Geneva), which clearly indicates the name of the delegate applying for visa;
    • For GFMD Observers: An invitation signed by Ambassador Santiago Chavez, GFMD 2019 Chair, accompanied by an official Note or letter signed by the Head of the organization;
    • For private sector participants: An invitation signed by Mr. Austin Fragommen, Chair of the GFMD Business Mechanism; (email info@gfmdbusinessmechanism.org);
    • For civil society participants: An invitation signed by Mr. Stephane Jaquemet, representative of ICMC (email contact@gfmdcivilsociety.org)
    • For Mayors and other local authorities attending the 6th Mayoral Forum on Human Mobility, Migration and Development: An invitation co-signed by Ambassador Santiago Chavez and Mayor of Quito, Mr. Jorge Yunda (email mayoralforum@unitar.org)

The courtesy visa – valid for up to 30 days stay -- will be delivered within a period of 7 working days after the submission of the above requirements. Consular officers reserve the right to request additional documents as may be deemed necessary, as well as to reject any application without having to provide any reason.

The Republic of Ecuador is a country in northwestern South America with a population of over 16,385,068 (2016 estimate). Its diverse landscape encompasses the Amazon jungle, the Andean highlands and the wildlife-rich Galápagos Islands. It is governed as a democratic presidential republic.

Religion and Language

Spanish is the official language and is spoken by a majority of the population, though Amerindian languages are also recognized, including Quichua and Shuar. When it comes to religion, the Ecuadorian society is relatively homogeneous, with Christianity being the primary religion. Roman Catholicism is the main Christian denomination in the country. However, affiliation with Protestant churches is increasing.

Quito

Quito is located at the heart of Ecuador. As the capital city with an altitude of 2,850m, it lies over an ancient Incan city that stood upon the highlands, and it was also one of the first Spanish colonial cities in South America. In 1978, it became the first city to be named Cultural Heritage of Humanity by UNESCO because of its old town centre, which is considered as one of the largest and best preserved colonial towns in America.

Highlights

Other highlights outside Quito

Money

Ecuador’s official currency is the US dollar. You may find indicative exchange rates at https://www.xe.com/currency/usd-us-dollar.

Currency exchange services are available at the airport, hotel receptions (for smaller amounts in USD) and currency exchange offices (casa de cambio) that are mainly located at Quito center La Mariscal area: Global Exhange; Inter Euro; Money Exchange,etc.

The majority of commercial establishments accept the following credit cards: Visa, Mastercard, Diners Club.

Banking Hours

Most banks only open from 09:00 until 16:00 Monday to Friday.

  • Banco Pichincha
  • Banco del Pacífico
  • Banco Guayaquil
  • Produbanco

Weather

The weather of Ecuador varies by region, due to differences in elevation (2,850m in Quito) and, to a certain degree, proximity to the equator. The weather in Quito is consistent with that of a subtropical highland climate. The city has barely any cool air since it is close to the equator. The average temperature during the day is 70 °F (21 °C), which generally falls to an average of 50 °F (10 °C) at night.

Apparel

During the morning, it is typically very sunny, but the afternoon and night could get very cold; hence, it is convenient to use long pants and a sweater. It is recommended to always carry an umbrella or a rain jacket.

Security

Ecuador has made significant progress in promoting citizen safety from certain crimes. Nonetheless, delegates are advised to follow some security measures. To avoid being a victim of robbery or pick-pocketing, avoid carrying any valuable things or hailing taxis on the street. Instead, it is highly recommended to use a service affiliated with the delegate’s hotel which are the safest taxi options.

Dial Code and Phone Calls

The international dial for Ecuador is +593. To call Quito, dial the international code (593) + 2.

There are three mobile networks in Ecuador: Claro, Movistar, and CNT. All three operators offer 2G, 3G and 4G prepaid SIM cards which can be bought from shops, supermarkets, kiosks, pharmacies, official stores, and at the airport. To add credit, there are several prepaid SIM card machines around towns and cities, and vouchers are stocked in shops and supermarkets.

Electricity

Ecuador uses 110 volt, 60 cycle electricity, same as the whole American continent. Plugs are typically the two pronged flat type.

Medical Services in Quito

Common medical illnesses

Due to the location of Quito at 2800m in altitude , delegates may experience lack of oxygen, difficulty of breathing, tachycardia, dizziness and headaches.

To counteract these effects, some home remedies are recommended such as sugared treats, drinking water and resting in lower altitude places.
If these effects persist, delegates must contact the closest first aid services that will be provided at the venue or contact the emergency numbers below.

Private hospitals
  • Hospital Metropolitano de Quito
    Av. Mariana de Jesús s/n, Quito 170129 (02) 399-8000
  • AXXIS Integral Medical Center
    N39-158 (260 Av. Vozandes and Av. America, 170104 (02) 382-4440
  • Hospital Vozandes
    Villalengua Oe2-37 and Av. 10 de Agosto
    (593)2 3971000
    toll free: 1700 700 700
  • Clínica Internacional
    Av. América N32-82 and Atahualpa
    Av. Interoceànica Km 12.5 and Av. Florencia 1800 VALLES 2977 900

Important Numbers

Emergencies 911
Red Cross 131
Police 101
Firefighters 102
Information 104

International Airport Mariscal Sucre: +593 (2) 395-4200
Ministry of Foreign Affairs: (593 2) 299 3200

You will find on this link the interactive map showing the location of strategic points, places of interest and hotels used by GFMD Delegates for the 2019 Summit in Quito.

You will find below the indicative distance and travel time from the conference venue.

 

Indicative distances from conference venue (Centro de Convenciones)

Indicative travel time (by car)

Key Points

Quito Quito Mariscal Sucre Airport

13.1 km

26 minutes

Hotels

Hotel Hilton Colon Quito

8.4 km

15 minutes

Hotel Mercure Alameda Quito

8.4 km

16 minutes

Hotel Swissôtel Quito

8.7 km

16 minutes

Hotel JW Marriott Hotel Quito

7.1 km

13 minutes

Media Accreditation

Media accreditation is required to cover the Twelfth GFMD Summit Meeting. Members of the press (print, photo, radio, television, film, news agencies and online media) are invited to cover the Opening Session (19 Nov from 15h00 to 17h00) and Closing Session (21 Nov from 18h00 to 19h00) of the Summit.

Delegations that intend to bring media representative(s) must ensure that the latter is duly accredited.

For general inquiries about the Twelfth GFMD Summit Meeting (logistics, administrative, coordination, etc.) please contact the GFMD Support Unit via email support.unit@gfmd.org or telephone: +4122 788 49 46 / +4122 788 49 47.

Ministry of Foreign Affairs of Ecuador
Myriam Lilibeth Romero Salazar
Tel: (+593) 2993200 extension: 13252
Email: mromero@cancilleria.gob.ec

Ministry of Foreign Affairs of Ecuador/ GFMD Task Force
Ms. Daniela León
Tel: (+593) 2993200 extension: 13256
Email: t-dleon@cancilleria.gob.ec

Ministry of Foreign Affairs of Ecuador/ GFMD Task Force
Ms. Milena Vucinic
Tel: (+593) 2993200 extension: 13255
Email: t-mvucinic@cancilleria.gob.ec

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