Twelfth GFMD Summit Meeting

GFMD Focal Points (Governments and GFMD Observers)

To register, GFMD Focal Points are required to login to the GFMD Web Portal or via the Mobile App using their previously assigned credentials. To retrieve your password, click here.

Non-focal point delegates (Governments and GFMD Observers)

Other delegates who are not GFMD Focal Points must be invited by GFMD Focal Points. For coordination purposes, only focal points may invite delegates using this application form. The GFMD Support Unit will send login credentials and a registration link to the concerned non-focal point delegate.

For the list of the GFMD Focal Points, click here.

Civil Society

Civil society stakeholders can participate in the GFMD Summit Meeting through the Civil Society Day (22 January) and Common Space (23 January).

The registration process for civil society participants is a separate process, coordinated by the International Catholic Migration Commission (ICMC). Unfortunately, application is now closed - the ICMC received applications from over 1,000 civil society organizations, and will select only around 200 participants for the final Civil Society Days.

Government representatives interested in attending the Civil Society Days meetings as Observers can register here. The deadline for registration for government observers in the CSD process is 25 October.

For more information on the Civil Society process, please refer to the GFMD Civil Society Days website or contact contact@gfmdcivilsociety.org.

Private Sector

Interested members of the Private Sector can participate in the GFMD Summit through the GFMD Business Meeting to be held on January 22 and through the Common Space (23 January).

Private sector participants may register their interest in attending the Summit through the GFMD Business Mechanism website.
For any questions, please contact info@gfmdbusinessmechanism.org.

Mayors and Local Authorities

Invited representatives of local authorities can participate in the Summit through the 6th Mayoral Forum (22 January) and the Common Space (23 January).

A selection of mayors and local authority representatives have been specifically invited to attend the Summit. These representatives will have received an invitation by email to register. If you have been invited and are experiencing technical difficulties in registering, please contact registration2019@gfmd.org.

VIPs

Participation of VIPs, including heads of Ministries and Departments, as well as UN agencies and other international organizations, must be announced in writing to ecuador2019@gfmd.org for coordination and VIP support.

Others (Panelists, Interpreters, Side event organizers, etc.)

The GFMD Support Unit will provide individual credentials to Summit panelists, interpreters, side event organizers, and those that have a special role in order for them to register for the Summit.

For any assistance, please contact support.unit@gfmd.org.

Conference Security

The entire venue will be a secured area. Only those with an accreditation badge can access the premises of the conference venue. Every person will be checked at the entrance of the Centro de Convenciones Metropolitano de Quito. Designated entry points for the different GFMD mechanisms will be in place, to be communicated at a later stage.

Participants are requested to arrive at the venue by 13h30 (1:30 in the afternoon) for the inaugural ceremony on 21 January.

For special overflight and landing permits

If delegations would like special permits for entry to the country, they must anticipate their arrival by contacting their closest Diplomatic representation.

Distribution Of Badges

As of Monday 20 January, delegates will be able to pick up their badges at a designated GFMD hotel and/or the Convention center. In all cases, badges will be issued only upon presentation of valid, official ID/passport by the delegate or by a duly authorized representative.

There will be limited space for bilateral or private meeting rooms. Interested States and Organizations are advised to contact Ms. Fernanda Andrade in order to reserve the slots, on a first-come first-serve basis. The delegations who need a room for a bilateral meeting need to confirm their counterpart and the subject of the meeting, this in order to assure that the subject is related to the GFMD agenda.

The time frame for bilateral meetings is Tuesday 21st to Thursday 23rd , from 09h00 to 17h00.

In order to schedule a bilateral meeting, please contact Fernanda Andrade A. by email: randrade@cancilleria.gob.ec or by phone: +59 3998003833

To promote broad and balanced participation from all regions of the world, limited financial resources may be extended to selected GFMD delegates, subject to availability of funds and according to the usual modalities, namely:

Tier 1:

One (1) government delegate from each Least Developed Country (LDC) and Other Low-income Countries (OLIC), as classified under the OECD Development Assistance Cooperation (DAC) list

The financial assistance to the LDC and OLIC delegates may cover the following:

• A most direct and cost-efficient economy return air ticket;
• Hotel accommodation based on actual travel itinerary; and
• Per diems (DSA): will be determined and announced by the Chair in due course.

Tier 2:

In addition, the Chair may consider funding the participation of one (1) government delegate from some of the low-income developing countries in the OECD DAC list, depending on the availability of funds. Priority will be given to those who have a special role in the Summit activities (e.g., Roundtable Co-Chair, Rapporteur, etc.)

The financial assistance to delegates from low-income developing countries may cover the following:

• A most direct and cost-efficient economy class return air ticket; and
• Hotel accommodation based on actual travel itinerary.

Transportation services (from the International Airport Mariscal Sucre in Quito, Ecuador to and from the designated GFMD hotels), will not be covered. Transportation arrangements will be made to bring participants to and from the designated hotels to the meeting venue. The transportation schedule will be disseminated in due course. Outside of this schedule, the GFMD cannot provide any other transportation service. Please note, too, that taxi fares will not be reimbursed by the GFMD.

A welcome desk will be set up at the airport (20-21 Jan), at designated GFMD hotels (20-21 Jan), and at the Centro de Convenciones Metropolitano (20 to 24 Jan) to assist GFMD delegations with any information about the Twelfth Summit Meeting or about tourism in Ecuador.

Visitors from most countries do not require visas to enter Ecuador. In order to find out if a visa is required, delegates are advised to visit the Ecuador’s travel advice website here.

Foreigners can enter Ecuador upon presentation of a travel document that proves their identity. Likewise, the immigration control agent must verify the immigration status used by the foreign person at the time of its presentation at the official immigration control point.

Requirements:

1. Valid and current passport (6 months of validity)
2. Identity card or DNI, for citizens of South America

Countries that require a visa to enter Ecuador

1. Afghanistan
2. Angola
3. Bangladesh
4. Cameroon
5. Cuba
6. Democratic People’s Republic of Korea
7. Democratic Republic of the Congo
8. Eritrea
9. Ethiopia
10. Gambia
11. Ghana
12. Guinea
13. India
14. Iraq
15. Kenya
16. Libya
17. Nepal
18. Nigeria
19. Pakistan
20. Senegal
21. Syria
22. Somalia
23. Sri Lanka
24. Venezuela (as of August 26, 2019)

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Yellow fever vaccination is recommended to all travelers (national and international) who include in their travel itinerary or who reside in the provinces of the Ecuadorian Amazon (Napo, Pastaza, Orellana, Sucumbios, Zamora Chinchipe and Morona Santiago); as well as national travelers visiting countries with active yellow fever outbreaks, such as Brazil, Democratic Republic of Congo and Uganda. It is worth mentioning that travelers visiting these countries must compulsorily present their international certificate of vaccination according to the rules of the International Health Regulations-IHR. The vaccination guidelines are aimed at all travelers, regardless of their immigration/administrative status (diplomatic, refugee, repatriated, among others).

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Visa Application for the Quito GFMD Summit

1. Send the following information to this email address visasgfmdquito@cancilleria.gob.ec
   1. Surname and name;
   2. Personal email address

2. Attach to the email a clear and legible copy of your passport in PDF file, ensuring that it displays the following information:
   1. Passport number;
   2. Full name;
   3. Nationality and Place of birth; and
   4. Issuance and expiration date of the passport;

3. Upload a passport size photograph in JPEG (.jpeg) format with the following requirements:
   1. The photo is of your head and shoulders, taken in full-face view directly facing the camera;
   2. The photo has a plain white background, and your face is not obscured by shadows;
   3. You are not wearing eyeglasses, hats, or head coverings (unless worn daily for a religious purpose);
   4. The photo is in color and of good quality (minimum 376 x 508 pixels);
   5. The photo has a square or rectangular aspect ratio.

4. Within five (5) days after you have applied for the GFMD courtesy visa, you will receive a message in your personal email.
   You must:
   1. Verify that your data is spelled correctly. If so, print your visa or save it on your mobile device;
   2. In case there is an error in the written data of your visa, please indicate the changes that must be made to the email indicated above.

5. Your visa must be presented at boarding ports, if required by the authorities.

6. Once you enter Ecuadorian territory you must present the VISA to the Ecuadorian migration authority.

This information is also available in Spanish on this link.

Consular officers reserve the right to request additional documents as may be deemed necessary, as well as to reject any application without having to provide any reason.

For any question regarding visa, please write to visasgfmdquito@cancilleria.gob.ec.

6. Once you enter Ecuadorian territory you must present the VISA to the Ecuadorian migration authority.

This information is also available in Spanish on this link.

Consular officers reserve the right to request additional documents as may be deemed necessary, as well as to reject any application without having to provide any reason.

For any question regarding visa, please write to visasgfmdquito@cancilleria.gob.ec.

The Republic of Ecuador is a country in northwestern South America with a population of over 16,385,068 (2016 estimate). Its diverse landscape encompasses the Amazon jungle, the Andean highlands and the wildlife-rich Galápagos Islands. It is governed as a democratic presidential republic.

Religion and Language

Spanish is the official language and is spoken by a majority of the population, though Amerindian languages are also recognized, including Quichua and Shuar. When it comes to religion, the Ecuadorian society is relatively homogeneous, with Christianity being the primary religion. Roman Catholicism is the main Christian denomination in the country. However, affiliation with Protestant churches is increasing.

Quito

Quito is located at the heart of Ecuador. As the capital city with an altitude of 2,850m, it lies over an ancient Incan city that stood upon the highlands, and it was also one of the first Spanish colonial cities in South America. In 1978, it became the first city to be named Cultural Heritage of Humanity by UNESCO because of its old town centre, which is considered as one of the largest and best preserved colonial towns in America.

Highlights

• Old Town Centre
• La Basilica del Voto Nacional
• Teleferico to Pichinincha
• La Mitad del Mundo
• Cotopaxi volcano

Other highlights outside Quito

• Galapagos Islands
• Amazon rainforest
• Volcanos Route
• Otavalo indigeneous market

Money

Ecuador’s official currency is the US dollar. You may find indicative exchange rates at https://www.xe.com/currency/usd-us-dollar.

Currency exchange services are available at the airport, hotel receptions (for smaller amounts in USD) and currency exchange offices (casa de cambio) that are mainly located at Quito center La Mariscal area: Global Exhange; Inter Euro; Money Exchange,etc.

The majority of commercial establishments accept the following credit cards: Visa, Mastercard, Diners Club.

Banking Hours

Most banks only open from 09:00 until 16:00 Monday to Friday.

• Banco Pichincha
• Banco del Pacífico
• Banco Guayaquil
• Produbanco

Weather

The weather of Ecuador varies by region, due to differences in elevation (2,850m in Quito) and, to a certain degree, proximity to the equator. The weather in Quito is consistent with that of a subtropical highland climate. The city has barely any cool air since it is close to the equator. The average temperature during the day is 70 °F (21 °C), which generally falls to an average of 50 °F (10 °C) at night.

Apparel

During the morning, it is typically very sunny, but the afternoon and night could get very cold; hence, it is convenient to use long pants and a sweater. It is recommended to always carry an umbrella or a rain jacket.

Security

Ecuador has made significant progress in promoting citizen safety from certain crimes. Nonetheless, delegates are advised to follow some security measures. To avoid being a victim of robbery or pick-pocketing, avoid carrying any valuable things or hailing taxis on the street. Instead, it is highly recommended to use a service affiliated with the delegate’s hotel which are the safest taxi options.

Dial Code and Phone Calls

The international dial for Ecuador is +593. To call Quito, dial the international code (593) + 2.

There are three mobile networks in Ecuador: Claro, Movistar, and CNT. All three operators offer 2G, 3G and 4G prepaid SIM cards which can be bought from shops, supermarkets, kiosks, pharmacies, official stores, and at the airport. To add credit, there are several prepaid SIM card machines around towns and cities, and vouchers are stocked in shops and supermarkets.

Electricity

Ecuador uses 110 volt, 60 cycle electricity, same as the whole American continent. Plugs are typically the two pronged flat type.

Medical Services in Quito

Allergies and medical conditions

In order to prepare first-aid services provided by the Ministry of Health at the venue and in the designated GFMD hotels, we would invite you to inform us of any food allergies or relevant medical conditions, by email to support.unit@gfmd.org and gfmd-ecuador@cancilleria.gob.ec with the title “GFMD Summit: Allergies and medical conditions”.

Common medical illnesses

Due to the location of Quito at 2800m in altitude , delegates may experience lack of oxygen, difficulty of breathing, tachycardia, dizziness and headaches.

To counteract these effects, some home remedies are recommended such as sugared treats, drinking water and resting in lower altitude places.
If these effects persist, delegates must contact the closest first aid services that will be provided at the venue or contact the emergency numbers below.

Private hospitals

• Hospital Metropolitano de Quito
  Av. Mariana de Jesús s/n, Quito 170129 (02) 399-8000
• AXXIS Integral Medical Center
  N39-158 (260 Av. Vozandes and Av. America, 170104 (02) 382-4440
• Hospital Vozandes
  Villalengua Oe2-37 and Av. 10 de Agosto
  (593)2 3971000
  toll free: 1700 700 700
• Clínica Internacional
  Av. América N32-82 and Atahualpa
  Av. Interoceànica Km 12.5 and Av. Florencia 1800 VALLES 2977 900

To access the services in the private hospitals, delegates must hold their international medical insurance card, otherwise they will have to pay the bill.

Important Numbers

Emergencies 911
Red Cross 131
Police 101
Firefighters 102
Information 104

International Airport Mariscal Sucre: +593 (2) 395-4200
Ministry of Foreign Affairs: (593 2) 299 3200

You will find on this link the interactive map showing the location of strategic points, places of interest and hotels used by GFMD Delegates for the 2019 Summit in Quito.

You will find below the indicative distance and travel time from the conference venue.

	Indicative distances from conference venue (Centro de Convenciones)	Indicative travel time (by car)
Key Points
Quito Quito Mariscal Sucre Airport	13.1 km	26 minutes
Hotels
Hotel Hilton Colon Quito	8.4 km	15 minutes
Hotel Mercure Alameda Quito	8.4 km	16 minutes
Hotel Swissôtel Quito	8.7 km	16 minutes
Hotel JW Marriott Hotel Quito	7.1 km	13 minutes